How to Fearlessly Give Effective Evaluations – Preparation

Thank you for your interest in better evaluations.  Evaluations make and break clubs.  They can make both the evaluators and speakers nervous.  But they don’t have to.  This seminar provides a simple evaluation formula that works, especially for newer Toastmasters.

Pre-meeting Preparation

Roles:  The only roles needed for a successful evaluation seminar are a prepared speaker or two and the timer.  We need 1 prepared speaker for a 45 minute or hour session.  We can use 2 for a 90 minute meeting.  Any evaluators (besides me) will be volunteers from the audience we can choose at the time.

Handouts:  Please print and distribute this two page handout at your meeting.

Room setup:  If possible, please have a white board or easel with markers in the front of the room.  This is not required but it will enhance the learning experience.  No audio or video equipment is required.

Typical Agenda

The program can be fit into several time lengths, but 45 minutes is the minimum.  The typical one hour agenda goes like this:

  • 12:00 – President opens meeting.  Introduces Mark.
  • 12:05 – Presentation on evaluations.
  • 12:35 – Speaker #1
  • 12:42 – Everyone “writes” their evaluation
  • 12:43 – Mark evaluates speaker #1
  • 12:45 – Q&A
  • 12:58 – President closes the meeting.

In 45 minutes we can only squeeze in 1 speaker and we must be efficient.  A one hour meeting with 1 speaker works well.  90 minute meetings are best where we can fit in 2 speakers with lots of discussion and Q&A.

My Introduction

“We all struggle with evaluations.  Today, we will learn a step by step process to write and deliver an effective Toastmaster evaluation.  Our speaker also struggled with evaluations, so he spent the last 4 years studying what makes a good, or bad, evaluation.  As a result he created this workshop to help other toastmasters fearlessly give effective evaluations.  This workshop has received great reviews and comes highly recommended, which is why we invited him here today.  Let’s welcome our speaker, Distinguished Toastmaster Mark Stiving.”

Download a large font printable version here.


No gifts are needed or expected.  Helping you and your club members become better evaluators is my reward.  However, many clubs still give me a small gift.  If you want to give me a gift (which I repeat is not necessary), would it be possible to write me a check for $10?  Then I can invoice you and this will count as a paid speech toward my membership in National Speakers Association.

Please feel free to contact me with any questions.